Annual/Termination Reports:

[03/20/2018] [05/14/2018] [06/06/2018] [01/16/2019] [01/22/2019] [05/06/2019] [06/26/2019] [01/21/2020] [01/21/2020] [04/02/2020] [07/15/2020] [10/30/2020] [01/08/2021] [01/11/2021] [04/14/2021] [07/08/2021] [10/22/2021] [01/10/2022] [04/07/2022] [07/07/2022]

Report Information

Participants

Julie Estrada, Keith Owens, Bart Hewitt, David Leibovitz, Sarah Lupis, Sara Delheimer, Adel Shirmohammadi, Mike Harrington, Jeff Jacobsen, Chris Hamilton

Brief Summary of Minutes

The attached report covers the 2017 calendar year and reports on the accomplishments and impacts of the CSU-hosted Multistate Research Fund Impacts Program.

Call Minutes

1. Welcome and roll call – Done by Chris, see participants list above. Steve Loring was out of phone range and unable to join the call.  Chris and the others on the call welcomed Julia Estrada, who is replacing Christy Rich from Purdue as one of our NIMSS user-members.
   


2. NIMSS update (below), comments & suggestions from users – Chris briefly discussed the NIMSS updates made since our 12/2017 call listed below. We continue to be pleased with the responsiveness of the Clemson team. Chris reiterated that users should continue to send on suggestions for improvements or NIMSS issues, as they are fixed and updated very quickly. Bart Hewitt seconded that and said that the quick creation of the .csv form 1002 was a big help and will save his staff a lot of time. 

3. Impacts Program Q1 Update (Sarah, Sara) – Sara Delheimer briefly summarized her Q1 Impacts report (sent separately as an attachment). Impact training with multistate projects is going well has received positive feedback. Sarah/Sara will create an agenda brief for spring regional meetings to succinctly showcase their efforts over the past year. Adel mentioned that Sarah’s impact training at the recent NERA spring meeting was great.
   


4. 2017 Self-Assessment (Sara) – See Q1 Impacts report. If you have any feedback to provide on Sara’s work this past year, please send it to Sarah Lupis by 3/14 so she can add it into Sara’s CSU evaluation.
   


5. Other business, as needed – Bart Hewitt announced that he will be retiring from NIFA very soon. Call participants congratulated him and thanked him for all his help and support over the years.

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NIMSS Modifications and Updates (since 12/2017)

1. Created CSV for Form 1002


2. Updated NIMSS manual URL


3. Modified SAE annual report reminder emails and function


4. Modified yearly summary to pull in AES stations


5. Adjusted rapid response projects in draft proposal status


6. Added a “Remind AA” button to allow RSAs to send automated report approval needed emails to AAs


7. Ongoing implementation of NIMSS 3 (Framework 4.2 to 5.6)

Accomplishments

Publications

Impact Statements

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Report Information

Participants

Steve Loring, Jeff Jacobsen, Robin Williams, David Leibovitz, Mike Harrington, Bart Hewitt, Sara Delheimer, Keith Owens, Sarah Lupis, Adel Shirmohammadi, Chris Hamilton (recorder)

Brief Summary of Minutes

Attached is the 2017 4th quarter impact reporting update from CO State.

Call Notes and Agenda (with NIMSS update):

1. Welcome and roll call (Steve, Chris) – Done, see Participants list above
   


2. Introduction of new NIMSS user-member Robin Williams (Steve, Chris) - Robin Williams is a new NIMSS user member on NRSP1 and she works in the VA Tech AES office.
   


3. NIMSS update, comments & suggestions from users (Chris) – See below for updates made in the last 3 months. Mike asked whether participant lists can now be downloaded in to Excel and Chris answered yes, they are available by station as .csv downloads. Users should contact her if they need any other data pulled from the system, since the developers can do this, upon request, without needing to create a function for a one-time or rarely conducted query.
   


4. Impact Communications update (Sarah, Sara) – Please refer to the Impact Communications Update document. Sara and Sarah presented from this document. Brief discussion on the two different styles or formats being explored with the Impact Statements.  Impact Writing Workshops are in demand and the developed materials are in use with numerous training sessions.
   


5. Other business – Discussion ensued on the Impact Writing Workshops for Multistate Projects: Selection Process & Requirements document sent to the Committee by Sarah Lupis. Adel asked about the purpose of these workshops, since formal impact statements are already created by Sara D. Sarah L. indicated that these workshops will assist committees to present better impacts to Sara in their annual reports, as well as improving their ability to share their research with other stakeholders.
   
   
   
   2. Action: Sarah and Sara will send information to non-WAAESD directors on what it takes (cost, details, etc.) to host an impact workshop (~2.5 hours) at their institution outside of the normal NRSP1 process.
   
   
   3. Action: Sarah will send out the finalized Impact Writing Workshops for Multistate Projects: Selection Process & Requirements document to regional associations very soon, as well.
   
   
   
   

Call adjourned by Steve Loring at 1:38 pm ET.

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NIMSS Modifications and Updates (since mid-September)

1. Added ability for station directors to edit Appendix Es on draft projects


2. Added password reset button to user search (RSA view only)


3. Created automatic process to send report reminders


4. Added project type (Research, CC, ERA, etc.) data to proposals


5. Implemented automatic project termination / Adjusted project termination time


6. Corrected issue with spacing in WYSIWYG text editor


7. Added missing title field to NRSP basic view


8. Initiated port of NIMSS to new Laravel framework (4.2 to 5.5)

Accomplishments

Publications

Impact Statements

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Report Information

Participants

Brief Summary of Minutes

Please see attached file for Q2's NIMSS and Impact Program report.

Accomplishments

Publications

Impact Statements

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Participants

Brief Summary of Minutes

(See attached file for the Q3 Impact Reporting Update.)

 

NIMSS Updates  (since June 2018)

New Features
·        Added Boolean to advanced search for extending search capabilities

·        Created report to view recently approved projects

Fixes
·        Prevented usernames from containing leading/trailing spaces

·        Corrected “AA_invite” email

·        Ensured user has the required edit privilege on the “My Proposals” webpage

·        Disabled testing servers from sending emails to users

·        Ensured station profiles selection list can show only active users

Miscellaneous Changes
·        Changed NIFA director to Toija Riggins

·        Updated the content in system emails for the new NIFA director

New NIMSS Progress
More than 10,000 lines of code were added or modified in an effort to make the website stable

Main Components Involved

·        Email & Event System

·        Meeting

·        Project

·        User Registration

·        Login & Password Reset

·        Appendix E

·        PDF View/Download

Accomplishments

Publications

Impact Statements

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Participants

Brief Summary of Minutes

See attached file for the 2018 Q$ Impact Reporting Update. NIMSS Updates from September 2018 through January 2019 are here:

NIMSS Updates from September 2018 to January 2019: 

1. Fixed deployment issue where signatures uploaded to accounts were being deleted upon code update.


2. Updated email service provider to use proper domain name instead of development (this allows us to do more comprehensive email tracking to uncover email issues quicker)


3. Removed region check from Project Proposals index page to allow proposals to show even if the proposal is not in a user’s region.


4. Fixed bug in advanced project search to allow for start / end date searches with other term searches.


5. Fixed Appendix H pdf layout issues.


6. Updated NIFA director on system emails. (Removed Toija Riggings and added Kristen Boyd).


7. Removed Sarah Lupis from list of RSAs / updated system emails to purge her from outgoing messages.


8. Added CSV to station proposals view.


9. Added CSV to proposals participants view.


10. Changes Report rejections to put report back to draft mode instead of rejected mode.


11. Added new directory for Administrative Advisors by project.


12. Created bulk email feature for emailing at the AAs of multiple projects.


13. Numerous text modifications throughout system.


14. Completed data security audit to ensure all data is being backed up on a nightly basis.


15. Applied all changes listed above to Prototype version of NIMSS 2.


16. Completed PDF integration for NIMSS 2.


17. Completed SEAS integration for NIMSS 2.


18. Reworked NIMSS 2 email system to use Listeners instead of Events.


19. Adjusted NIMSS 2 project views for menu consistency.

Accomplishments

Publications

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Brief Summary of Minutes

Impact reporting update attached.

NIMSS updates here:

Current NIMSS

Removed inactive projects from assigned review

Added project number to aa_invite_participant email

Added RSAs to the AA list

Removed the ability to delete stations / station profiles from all but system administrators (development team)

Added deleted stations back to NIMSS (retrieved these deleted records from daily system backup files stored on Amazon S3)

Completed system audit for database backups and file backups

Corrected issue with NRSP region reviews that was causing application to crash

Corrected Appendix H loading issue (orphaned records were causing an intermittent crash)

Modified Participant registration flow to include Chris instead of Sarah

Removed Sarah Lupis from all system emails / deactivated her account

Modified Station Director email chain to remove them from project approval workflow 

New NIMSS (NIMSS 2.0, in development)

Continue work on hosting both application on same server (updates required to current nimbus dependencies to allow for the application to run on newer OS)

Miscellaneous Bug fixes in reviews, project impacts and NIFA letter searches

QA processes on system emails / email administration

Backup of old NIMSS to new NIMSS server in case of emergency

Accomplishments

Publications

Impact Statements

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Participants

Steve Loring, Donna Pearce, Chris Hamilton, Jeff Jacobsen, Keith Owens, Sara Delheimer, David Leibovitz, Bret Hess, Robin Williams

Brief Summary of Minutes

Please see attached file below for NRSP1's report from the 6/25/2019 Zoom teleconference.

Accomplishments

Publications

Impact Statements

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Participants

Faith Peppers, Robin Williams, Donna Pearce, Steve Loring, Keith Owens, Jeff Jacobsen, Sara Delheimer, Bill Miller, Rick Rhodes, Chris Hamilton

Brief Summary of Minutes

Accomplishments

Publications

<p>Please see attached for the Impact Reporting project's 2019 Q4 report.</p>

Impact Statements

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Participants

Rick Rhodes, David Leibovitz, Bret Hess, Keith Owens, Sara Delheimer, Steve Loring, Jeff Jacobsen, Chris Hamilton

Brief Summary of Minutes

Accomplishments

Publications

<p>See attached file for the Q3 2019 annual Impact Reporting project update.</p>

Impact Statements

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Participants

Brief Summary of Minutes

Please see attached file below for our Impact Reporting Q1 Report from Sara Delheimer.

NIMSS 2020 Q1 Update

4/2/2020 

• Responsive UI development for public facing pages


• Fixed URL encoding for project file attachments


• Added a notes field to various tables used for review


• Fixed date masking bug for Android devices


• Modified project outline view by reducing line break spacing


• Fixed NRSP view only menu bug


• Fixed empty due date bug for email events


• Added project ID to the annual meeting cancelled email


• Removed project editors ability to mark a project as final


• Miscellaneous maintenance including spelling fixes, leadership changes, etc.

Accomplishments

Publications

Impact Statements

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Participants

Steve Loring, Keith Owens, Lynn Khadiagala, Faith Peppers, Sara Delheimer, David Leibovitz, Bret Hess, Julie Estrada, Robin Williams, Bill Miller, Jeff Jacobsen, Chris Hamilton

Brief Summary of Minutes

Q2 Impact Reporting Update attached below.

NIMSS Updates/Fixes for Q2 2020:

• Fixed NRSP proposal view only menus


• Fixed due date for system emails so that DUE IMMEDIATELY is the default date if one is not provided


• Added project ID to the subject line of the Annual Meeting Cancelled email


• Fixed project editors permissions so that they cannot mark a project as Final


• Fixed NIFA letter to list all directors only for NRSPs


• Fixed NIFA letter format


• Fixed Technical Responses so that any active user can access and edit


• Updated Technical Committee Response email


• Updated meetings search and access to create new meetings


• Fixed Report Reminder emails to filter out cancelled meetings


• Fixed project outreach form section


• Completed audit of the backup databases and files to verify data retention

 

Accomplishments

Publications

Impact Statements

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Participants

Brief Summary of Minutes

See attached file below for the Q3 2020 Impact Reporting Program update.

NIMSS Updates for Q3:

• Added new NRSP documents for midterm review and peer proposal review


• Built new NRSP forms for project reviews


• Added new NRSP budget view to the site


• Replaced all NRSP budgets, peer reviews, and mid term reviews moving forward


• Improved the method for finding NIFA users in case of typos


• Fixed 1890 staff selection for admin advisors


• Fixed an edge case in retrieving active projects for associate/assistant directors


• Fixed a bug in the method that determines if an associate/assistant director can manage a project

Accomplishments

Publications

Impact Statements

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Brief Summary of Minutes

Please see attached file for call minutes and the Impact Program 2020 Q4 report.

Accomplishments

Publications

Impact Statements

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Participants

Brief Summary of Minutes

Please see attached file for the 2020 MRF Impacts Program report.

Accomplishments

Publications

Impact Statements

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Participants

Brief Summary of Minutes

Please see below file for our 2021 Q1 NRSP1 report.

Accomplishments

Publications

Impact Statements

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Participants

Brief Summary of Minutes

See attached file below for our Q2 NRSP1 report.

Accomplishments

Publications

Impact Statements

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Participants

Brief Summary of Minutes

Please see attached file below for NRSP1's Q3 call notes and Impact Program update.

Accomplishments

Publications

Impact Statements

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Participants

Brief Summary of Minutes

See attached file below for our 2021 Q4 NRSP1 report.

Accomplishments

Publications

Impact Statements

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Participants

Cindy Morley, Robin Williams, Gary Thompson, David Leibovitz, Paula Agudelo, Bret Hess, Jennifer Tippets, Jeff Jacobsen, Sara Delheimer, Alexis Nazario-Negron, Chris Hamilton

Brief Summary of Minutes

See attached file below for NRSP1's Q1 2022 report.

Accomplishments

Publications

Impact Statements

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Participants

Bret Hess, Jennifer Tippetts, Gary Allen Thompson, William Miller, Sara Delheimer, Robin Williams, Cindy Morley, Alexis Nazario Negron, Faith Peppers, David Leibovitz, Jeff Jacobsen, Chris Hamilton (recorder)

Brief Summary of Minutes

See attached file below for NRSP1's Q2 2022 report/call notes.

Accomplishments

Publications

Impact Statements

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